Say Goodbye to Manual AP Headaches
Restaurant AP Automation Solutions
Tired of manual invoice processing, errors, and late payments? OEO automates your restaurant's AP workflow for accurate, on-time payments.
OEO AP Automation Service
We are proud to innovate with the first AP automation software specifically designed for restaurants. Our solution revolutionizes the way restaurants handle accounts payable by integrating smart automation and industry expertise.
What You Can Expect:
Eliminate Manual Tasks: Automate invoice processing, approval workflows, and payments.
Gain Accurate Financial Control: Ensure precise and timely payments to vendors.
Focus on Growth: Free up your time to enhance restaurant operations and profitability.
Discover how AP Automation by Over Easy Office can simplify your operations and help your restaurant thrive.
Why AP Automation is a Game Changer for Restaurants
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1. Reduce Errors and Improve Accuracy
Manual data entry is prone to mistakes, leading to incorrect payments and reconciliation issues. Our AP automation technology digitizes invoices using OCR (Optical Character Recognition) and auto-extracts key financial data, eliminating duplicate payments and ensuring accuracy.
2. Save Time and Cut Costs
Restaurants handle a high volume of vendor invoices every month. Automating AP saves hours of manual work, reduces processing costs, and allows your team to focus on strategic growth rather than tedious data entry.
3. Speed Up Approvals and Payments
No more chasing down managers for invoice approvals! Our system automatically routes invoices to the right approvers, ensuring faster payment cycles and better vendor relationships.
4. Gain Real-Time Financial Insights
With live dashboard reporting and real-time analytics, you get a clear view of your restaurant’s cash flow, pending invoices, and upcoming payments, helping you make better financial decisions.
5. Strengthen Vendor Relationships
Late payments can strain your relationships with suppliers. With AP automation, payments are processed on time, helping you negotiate better terms and secure valuable supplier discounts.
Seamless Integration with Your Favorite Accounting Software
OEO integrates with all major restaurant accounting platforms, ensuring a smooth transition to automated AP. We work seamlessly with:
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Easily sync invoices, payments, and financial records with QuickBooks, ensuring accurate, real-time bookkeeping for your restaurant.
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Optimize your back-office efficiency with seamless integration into Restaurant365, keeping your accounts payable in sync with your restaurant’s operations.
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Automate AP workflows and financial reporting by integrating with Microsoft Dynamics, providing greater visibility into cash flow and expenses.
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Gain enterprise-level AP automation with Compeat, ensuring scalability, compliance, and end-to-end financial tracking.
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Our AP automation seamlessly integrates with Workday, a leading enterprise cloud application provider used by over 10,000 organizations globally, streamlining financial management and AP processes.
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Simplify accounts payable with Sage integration, reducing manual data entry and improving financial accuracy for multi-location restaurants.
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Keep food costs and accounts payable aligned with COGS-Well, allowing for precise inventory and invoice tracking in one seamless system.
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We are trained on all major accounting platforms; please let us know your requirement.
How Our AP Automation Works
1. Invoice Capture
We digitize paper invoices using OCR technology for automated data extraction.
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2. Approval Workflow
Invoices are routed to the right team members for approval.
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3. Auto-Coding & GL Entry
Transactions are automatically recorded in your accounting system.
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4. Real-Time Reporting
Monitor cash flow, invoice statuses, and expenses with live dashboards.
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Automate Your Restaurant's AP
Easily scale up as your business grows.
Low Volume: Max 125 invoices/month/location: Perfect for small, independent restaurants, cafes, bakeries, food trucks, and small regional chains with lower to moderate transaction volumes.
Medium Volume: 126-299 invoices/month/location: Ideal for larger restaurants, multi-unit regional chains, and individual franchise locations of larger chains with higher transaction volumes.
High Volume: 300-599 invoices/month/location: Designed for large restaurant groups, multi-location franchises, and enterprise-level clients with very high transaction volumes and potentially complex requirements.
Managed plan: For those needing extra support, our managed account includes a dedicated AP processing specialist to handle approvals, manage your Accounts Payable (AP) with precision (including GL processing like utility bill categorization), and provide detailed line-item processing (e.g., itemizing food supplier invoices).
Benefits:
Flexible & Scalable: Start with the locations you need and easily add more as you grow.
Transparent Pricing: No hidden fees or rigid contracts.
Improved Efficiency: Streamline your AP process and free up valuable time.
Stronger Vendor Relationships: Ensure timely payments and build trust with your vendors.
Simple, Scalable Pricing for Every Restaurant
Whether you're a single-location café or a multi-unit restaurant group, our AP Automation pricing is designed to fit your needs.
We understand that manual invoice processing is complex, regardless of size. From Quick Service and Fast Casual to Fine Dining and Specialty Restaurants, we offer flexible plans tailored to every operation.
Our monthly subscription-based pricing scales with your invoice volume and number of locations, offering predictable monthly payments and no hidden fees.
FAQs
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Accounts payable automation (AP automation) uses software to streamline and automate vendor invoice processing. For restaurants, this means less time spent on manual tasks, reduced errors, and better control over your finances. It handles everything from invoice capture to approval. We also can link this and do payments and reconciliations.
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We specialize exclusively in restaurant accounting and back-office support, offering tailored solutions that integrate seamlessly with industry-leading accounting platforms.
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Savings vary, but restaurants typically see significant reductions in processing costs, often due to decreased labor hours, fewer errors, and taking advantage of early payment discounts. OEO can help you estimate your potential savings during a free consultation.
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Yes! We integrate with QuickBooks, Restaurant365, Compeat, Oracle CrunchTime, Workday, and many more. Our solutions are designed to work with your existing financial systems.
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AP software digitizes invoices (through scanning, uploading, or email), extracts key data, matches it against purchase orders (if applicable), routes invoices for approval, and integrates with your accounting system for payment and reporting. For restaurants, this can also include handling complex item-level details on food and beverage invoices.
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OEO matches each line item on your invoices to the appropriate account in your Chart of Accounts. For non-item expenses (services, utilities, etc.), we associate them with the correct account based on the vendor.
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As your restaurant grows, so does your invoice volume. AP automation allows you to handle this increased volume efficiently without needing to proportionally increase your staff. It automates repetitive tasks, freeing your team to focus on higher-value work like analysis and cost control.
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Absolutely. Our system uses bank-level encryption and compliance measures to protect your financial data and transactions.
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Our onboarding process is fast and seamless! Most restaurants see results within days of implementation.
Let’s Automate Your Accounts Payable Today!
Say goodbye to manual data entry, lost invoices, and late payments. Over Easy Office makes AP automation easy, efficient, and stress-free for restaurants.
✅ Reduce costs
✅ Eliminate errors
✅ Speed up payments
✅ Gain real-time financial insights
Schedule a call with our AP automation experts to assess your current process and find the best solution for your restaurant.
Get started today! Contact us now for a free consultation and take the first step toward effortless AP automation.